Minutes for October 25, 2005
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DRAFT
Board
of Trustees Regular Meeting
Tuesday,
October 25, 2005
7:00 p.m. – Building D&E
The Barefoot Bay Recreation District held a regular on October 25, 2005 in Building D&E, Barefoot Bay, Florida. Chairman Bruce Bolon called the meeting to order at 7:00 p.m.
Mr. Bolon requested a moment of silent prayer. Amen
Ms. Weglein stated she took no credit for yesterday [Hurricane Wilma]. Mr. Bolon led the Pledge of Allegiance.
Ms. Weglein called the roll. All Trustees were present. Mr. Malek was present as counsel.
There were no minutes to approve at this meeting.
Mr. Smith deferred to Mr. Hunt. Mr. Hunt commented the budget program is running. The District is back calculating the General Ledger entries. The year-to-date column of the Summary Budget Comparison will fill in when all the checks are cut for the month of October. This is a “snapshot” of the entire $4, 416,000 that the General Revenue Fund includes. In the future it will be broken down by department.
Mr. Carillion asked when the auditors would be arriving. Mr. Hunt responded the auditors are due this week. Mr. Carillion requested time with the auditors. Mr. Glashauser asked if the next report would include the separate bank accounts. Mr. Hunt responded the bank balances had been presented to the Board at the 10/14/05 meeting.
Mr. Bolon commented this Treasurer’s report is posted to audit.
Roland Boas requested the Budget for the Year appear in the first column to the left of the page; the percentages should appear as expended, and a balance sheet each month.
Mr. Bolon commented there were three openings on the Code Enforcement Board: Ann Lowry, Jim Worth, and Jim Clinton. Mr. Bolon recommended the Trustees assign the two alternates, Kenneth Fricke and John Keegan along with Ann Lowry for a two-year term, and Jim Worth and Jim Clinton to alternate positions for the coming year.
Mr. Bolon made the motion. Second Mr. Bailey.
Mr. Bolon polled the Board: 7 Yes, 2 No (Mr. Helmerich and Mr. Carillion voted no.)
Mr. Glashauser asked if the alternates requested [this.] Mr. Bolon responded he asked Mr. Fricke and Mr. Keegan to “get back with him” by October 1, and neither has responded. Mr. Smith commented Mr. Clinton has been in the hospital. Mr. Worth sent Mr. Bolon a memo saying Mr. Bolon should do as he wished. Mr. Bailey concurred the Code Board needed new ideas and perspectives, with all due respect to the seated board.
Mr. Bleau moved the question. Motion carried.
Fence: Hurricane Wilma caused damage to two sections of the ball field fence. Any banners put on the fence should be hung only during game play. (The other fence damage is unclear on the tape.) Mr. Hunt commented there might be insurance issues with the fence, and there was nothing on it at the time it was damaged.
Weir: There has been ongoing debate about the whereabouts and height of the second phase weir and structures being placed in it. The engineer is being called back. The weir in place performed as expected during the storm.
Damaged houses: Mr. Hunt has added two more properties to the bid. It will an “arm’s length transaction”. The homeowners will pay the contractor.
Charter amendment: The Charter amendment is being submitted to the Legislature this week for their review.
Mr. Bolon commented that 6 Trustees turned in Mr. Hunt’s evaluation on time. This gave an average of 3.73. The other 3 have since been turned in. The evaluations are filed in the Administrative office as a matter of public record. Mr. Bolon recommended in lieu of a raise, the District pick up one half of Mr. Hunt’s insurance copay which amounts to about $400 per month. Mr. Helmerich commented he hadn’t received the evaluation form on time. Mr. Helmerich wishes to wait until all evaluations have been reviewed. Mr. Carillion, Mr. Glashauser, and Mr. Bailey concurred that the issue should wait until the next meeting of the Board. Mr. Glashauser suggested comparing how much each option would cost. Mr. Smith supported giving Mr. Hunt a raise in light of how much more other managers (in Fellsmere and Sebastian) receive.
The discussion was tabled until November 17th.
Ms. McCahan asked for clarification of the mail delivery issue. She gets her mail sometimes on the doorstep, sometimes taped to the door, and sometimes in the office. Ms. McCahan likes to have it come to the house. Mr. Bolon commented that from now on the mail would be signed for, either in the office, or from the Code Enforcement officer.
Mr. Hunt commented a comprehensive physical inventory is being done for the auditors. It will be included in the District’s asset list. Mr. Hunt asked for interested part-time paid volunteers to contact him to help with the inventory. All items in the Bay with or without a fixed asset tag on them will be counted.
Mr. Malek offered no attorney’s report at this time. Mr. Smith asked Mr. Malek about 881 Cashew saying the grass had not been cut and the debris there was liable to become flying debris in the storm coming up. Mr. Hunt responded that’s one of the houses on the demolition list going out for bid. Mr. Carillion asked if a property were changing hands, would it affect the demolition? Mr. Hunt responded that it would not.
Ms. McCahan asked if Mr. Hunt had contacted Mr. Short about the ball field requests. Mr. Hunt responded the District has identified the money and is writing up a proposal for the Board.
Ms. Weglein commented Mr. Logan’s rezoning request was before the Commissioners on November 3rd. Ms. Voltz email address is Helen.Voltz@BrevardCo.US Ms. Voltz can be reached also at (321)952-6300. The fence is down at the Savannahs. There is a big lake behind some of the home sites, and the trailer went down as well. Ms. Weglein reminded the audience that the benefit dinner is October 30th at 1 p.m.
Mr. Bleau contacted Bob Lay and Mary Bolen, who told him that only 5 people left for shelters from Building A [prior to the hurricane]. There were more phone calls to the County than that saying assistance was needed. Arrangements were made on the basis of the calls, then the people didn’t go. Ms. McCahan commented special needs people should not be required to bring cots with them, or all the bulk of pillows and blankets.
Mr. Bolon commented Mayor Masurati would attend the November 17th Trustees meeting.
Mr. Bolon commented that 3 permanent members and 2 alternates would be appointed to the ARCC committee. Mr. Carillion asked why the Board wants to fix something that isn’t broken. He wishes to keep experienced people. Mr. Bolon commented it was time to institute term limits. Mr. Helmerich, Mr. Bailey, and Mr. Glashauser concurred that the Board should wait until after the new Board is seated.
Mr. Bolon asked Mr. Helmerich why he attended the Micco Homeowners meeting representing Barefoot Bay. Mr. Helmerich responded that his Trustees badge was in his pocket and he did not go there representing Barefoot Bay.
Ms. McCahan commented she’s heard all she wants to hear about Mr. Bolon being in an accident. She said it’s called an accident! It is completely rude to demean the chairman of our Board with email rumors that are completely unfactual. The bottom line is those outside things have nothing to do with the Board of Trustees. Mr. Malek commented that people will use their computers as they wish, factual or not; Mr. Malek suggests the Board not give official time to the subject.
Mr. Helmerich and Mr. Smith engaged in discussion regarding the Trustees’ rules and regulations. Ms. McCahan read from an ordinance that states the Charter is formulated from existing legislation. Mr. Malek offered his services to any Board member who would like a discussion of the rules.
Mr. Bolon acknowledged Mr. Glashauser for his service. Mr. Glashauser will be stepping down November 17th. Mr. Glashauser thanked everyone who had put their faith and trust in him.
Roland Boas suggested the banners at the ball field be put lower than the top of the fence.
Nick Pandiscio commented on Robert’s Rules. Ms. McCahan and Mr. Smith reminded him that the Board had considered Robert’s Rules and voted not to use them.
John Lochmandy asked that Mr. Hunt’s raise be retroactive to October 1st.
John Barry thanked Mr. Glashauser for everything he has done.
Mr. Carillion commented he had been with the ARCC for 5 years. He is proud of the ARCC, their work with the residents, and the response of the residents during the hurricanes, last year and this.
Mr. Bolon entertained a motion to adjourn. Mr. Carillion made the motion to adjourn. Second Ms. Weglein. The meeting adjourned at 8:00 p.m.
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