Minutes for August 12, 2005
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DRAFT
Board
of Trustees Regular Meeting
Friday,
August 12, 2005
1:00 p.m. – Building D&E
Chairman Bruce Bolon called the meeting to order at 1:00 p.m.
Mr. Bolon requested a moment of silent prayer. Amen
Mr. Bolon led the Pledge of Allegiance.
Ms. McCahan called the roll. Mr. Bleau and Ms. Weglein were excused. Mr. Malek was present as counsel.
Mr. Bolon entertained a motion to accept the minutes of July 26, 2005. Mr. Glashauser made the motion to accept the minutes. Second Mr. Smith. Motion carried.
Mr. Bolon entertained a motion to accept the minutes of July 8, 2005. Mr. Glashauser made the motion to accept the minutes. Second Mr. Smith. Mr. Bolon asked Mr. Helmerich if he still had objections. Mr. Helmerich responded that he did not. Motion carried.
Mr. Smith referred to the Financial Manager’s memorandum. (Addendum I) Mr. Morgan commented a few small FEMA checks have come in, and an insurance check for $25,000 to cover the Pro Shop. Mr. Bolon objected to what had been printed in the newspaper regarding non-collection of fees in the light of 99.1% collection in the financial report. Mr. Carillion asked what percent of FEMA and insurance money has the District received compared to what the District will eventually get. Mr. Hunt responded there is approximately $500,000 in insurance claims to PGIT. To date the District has collected $400,000 of the $500,000. On FEMA revenue, the District has received approximately $100,000. There is still $1.125 million in outstanding obligations that FEMA has not yet acted upon. Mr. Morgan commented the District has set up their capital account. The Florida League of Cities loan (a $1 million line of credit) is now in the District’s possession. Mr. Morgan commented the SAGE representative trained staff this week. The software package is installed and works well. The District is moving towards a computer based time clock system.
Mr. Smith commented the operating account is $702,899; the Stormwater account is $175,228; the SBA general fund is $112,110; the SBA reserve fund is $577,439, and the SBA debt fund is $621,851 for a balance of $2,189,527 (approximately).
Doris Johnston appeared before the Board on behalf of Dawn Hawkins, proprietor of the Barefoot Peddler, and read a statement prepared by Ms. Hawkins.
Mr. Glashauser objected to the part of the statement that said “all” the trustees had been apprised of Ms. Hawkins’s difficulties because he had not had any conversations with her. Mr. Hunt responded that the District has repeatedly requested proof of insurance from Ms. Hawkins and none has been forthcoming. By law, through the lease, the tenants from all the stores in the shopping center are required to have insurance for loss of revenue and merchandise. The District has also requested a statement of the number of days the Peddler was closed due to the hurricanes. The District can provide relief in the form of 50% off the rent for every day closed.
Mr. Hunt pointed out that a new $38,000 roof had been installed at the Peddler building, which counts for a lot of repair. There is some insulation that is dirty, not moldy, the District is replacing. There is a mold mitigation expert working at the doctor’s office who will be sent to the Peddler within 2 weeks to test for mold there. Mr. Hunt reiterated that all the other tenants in the shopping center have submitted their documents, and will have a report for the Board at the next meeting.
Mr. Carillion cautioned Mr. Hunt to pay out nothing until the Board has seen the report.
Mr. Hunt commented the fence contractor is about 2 weeks from completion. Ed. Geer is overseeing the projects. Roofing, insulation, and ceiling tiles are being replaced in the shopping center stores. The Weir contractor is presently working near the tennis courts on Barefoot Boulevard. The mold mitigation contractor is currently on site and working in the doctor’s office. The District will add to his contract so he can also test the Peddler.
Ms. McCahan asked about the wheel chair access to the outside bathrooms at Pool 1 and was told it had been done. Ms. McCahan asked about the weirs and was told they are closed until the water reaches a height of 17’4”. On July 22nd and July 27th the canals were sprayed for mosquitoes. The lot mow policy has been reinstated and the cost is being billed to the property owner. Mr. Hunt commented that Property Services was currently doing the lot mows, however until the District could fill staff positions, it was looking at an outside company to do the mowing. Ms. McCahan asked if there were Code Enforcement workshops planned for the near future? Mr. Hunt responded that the date for those rests with the Board. Mr. Hunt added that in addition to the handicap access to the bathrooms at Pool 1, provisions were being made for a new door for the Lounge.
Mr. Carillion praised the fencing company for fixing a fence problem for lady who lives next to the ballpark. It didn’t take them long, and it was a kind thing to do.
Mr. Hunt advised the Board that in order to
get the Hurricane Symposium sponsored by Mr. Bleau on TV, the Board would have to approve
it. Mr. Bailey moved to have the symposium aired. Second Ms. McCahan. Motion
carried.
Mr. Helmerich commented there were still no gutters on the Peddler that allows water to seep in during a hard rain. Mr. Helmerich asked why the attorney would not speak on the matter at this time. Mr. Malek responded that Mr. Hunt had treated the subject thoroughly already, and would have a more definitive report to the Board when the mold expert had made his examination.
Ms. McCahan referred to the incident where in [a Board member] who had been a tenant in the shopping center had had a door replaced at District expense. Mr. Hunt responded that he did not have personal knowledge of the incident as he only had seen a bill for it. However, the Board had elected to reimburse all the shopping center tenants for rent relief in the wake of the hurricanes. Mr. Bolon moved the question.
Mr. Malek presented no report at this time.
Mr. Hunt commented on the work being done to the north of Barefoot Bay in the property owned by the Savanna Club. There are plan copies of the proposed development in the District office. In the development agreement Savanna Club is required to build a 6’ wooden fence completely separating their property from Barefoot Bay. The road that cuts through the fence will be locked and gated. Only emergency vehicles will be allowed and they will have keys to the gate.
Mr. Bolon commented the County has cleaned out and repaired several storm drains on Barefoot Circle, which should help the drainage problem there.
Mr. Bolon made a motion to confirm the Board’s
agreement that one individual cannot sit on both the ARCC and the Code Enforcement Board. Second
Ms. McCahan. Motion carried.
Mr. Carillion commented that the COPS program was creating a conflict of interest as well. The ARCC was getting a lot of feedback from them about grass, et cetera. Mr. Bolon agreed to ask the COPS group to cease and desist.
Mr. Bolon introduced the two applications for
Code Board Alternates Kenneth Fricke and John Keegan. Mr. Carillion made a motion
to accept the applications and appoint Mr. Fricke and Mr. Keegan as alternates. Second
Mr. Bailey. Motion carried.
Mr. Carillion reported the Clayton Industries/Scott Built flap has been resolved. Clayton will honor all the contracts that are legally clear. One house that was too large for the lot was pulled out.
Mr. Helmerich commented on the electrical stanchions [the pedestal electrical boxes on individual properties] and his concern that a fire could be caused by the aluminum wiring if they are not repaired. Mr. Bolon commented that those are the homeowners’ responsibility.
Ms. McCahan inquired about the September 30th deadline for hurricane repairs. Mr. Bolon responded that would be taken up at the next meeting. Ms. McCahan requested that a letter of reminder be sent to property owners. Mr. Carillion commented there were a lot of contracts out there waiting for contractors to show up.
Mr. Bolon commented that the Food & Beverage manager was looking for memorabilia to decorate the Lounge.
Commissioner Helen Voltz announced the 2nd master plan meeting would be held at the South Mainland Community Center August 15, 2005 at 6:30 p.m.
Elizabeth Showers wanted to know if there was a time limit in which a house that had been placed on a lot must be finished and tied down. Mr. Carillion responded there is not. Ms. Showers contends the house on 835 Lychee has been sitting there for at least 3 months. The grass is high there. Mr. Hunt agreed to get the grass mowed. Mr. Carillion says he thinks that’s one of the Scott Built homes that are about to be finished. Ms. Showers was also concerned about the FEMA trailers because they have only temporary tie downs. Mr. Hunt commented since the little trailers were under FEMA contract with the individual residents, the District did not hold sway over them.
Ralph Berg was not aware that the work he had requested on his wife’s behalf had already been performed.
Nancy Eisele concurred with Mr. Bolon that the locked gate into the Savanna Club [off Lilac] would be accessed only by emergency vehicles.
Mr. Bolon adjourned the meeting at 2:21 p.m.
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