Minutes for August 10, 2007
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DRAFT
Board of Trustees
Regular Meeting
Tuesday, August 10, 2007
1:00 p.m. – Building D&E
The Barefoot Bay Recreation District held a regular meeting on August 10, 2007 in Building D&E, Barefoot Bay, Florida. Chairman John Keegan called the meeting to order at 1:00 p.m.
Mr. Keegan thanked the audience for coming and watching their government at work. The thought for today is “Trustee Candidates”. Pat Valecca, an elections staff member from Titusville, will be in the Palm Bay office on September 12th from 10:00 a.m. until 2 p.m. to provide forms and information to prospective candidates. Mr. Keegan urged “people who are dedicated” to move in a positive way and become candidates to help the community.
Mr. Keegan led the Pledge.
Ms. McCahan called the roll. Ms. Donahue was excused. Mr. Repperger was present as counsel.
Mr. Keegan entertained a motion to accept the minutes of July 13, 2007. Ms. Weglein requested on page 2 of 12, 3rd paragraph from the bottom, “Mr. Keegan informed. . . . .”typographical error: the last word should be “if” not “is”. On page 9 of 12, a statement was excluded which Ms. Weglein wishes be put into the minutes. The last paragraph says “the audit should be brought to the July 13th [add “meeting”] for approval. It should not have been sent to the State until approved by the Barefoot Bay Recreation District.” The minutes were approved by consensus as amended.
Ms. Daddario read the Treasurer’s report in lieu of Ms. Donahue. (Attached for reference.) The report was accepted by consensus as presented.
Mr. Keegan added an agenda Item (8 C): Publication of Assessment Arrears. Ms. Crouse added Item 8 D: Pools Open Until 10:00 p.m. Ms. McCahan presented J.R. Smith, Jr., a former Trustee with a plaque. Mr. Smith thanked the Board and the residents for the opportunity to serve.
Loretta Lynch said the Bay bases its budget on the monies we get. She questioned the inaccurate assessment list saying how can we set a budget when we don’t know how much money is owed us? Ms. Lynch presented an example she personally knew about in which payments were applied to the wrong accounts. She said she presented the example to show that things are not “all right” in the financial end of the District.
Walt Meyer articulated the definition of malfeasance. Mr. Meyer wanted to be sure the audience knew it was Rob Allan who put “that article” in the paper, not Grace.
Mr. Keegan addressed the Memorandum of Understanding authored by Mr. Repperger to clarify the conditions of Ms. Daddario’s extension until November 8th; it is a confirmation of what vote took place at the last meeting. Mr. Repperger said the Memorandum of Understanding spells out the terms and conditions that were discussed by the Board. Ms. Weglein said dates appear in the Memorandum of Understanding but no dates were specified by the Board; the Board said “up to 90 days”. Ms. Weglein made it clear she agreed to extending Ms. Daddario’s time as Community Manager was based on the fact that Ms. Daddario had removed herself as signatory on the District accounts. This has changed, and Ms. Weglein objects. Ms. Daddario remembered that Ms. Weglein, since she was not the chairperson, would wait until John returned, and when John returned, “I asked him about it and he said he would have the letter sent to the bank so I’d be restored to my full duties, which was my understanding from what I was told at that meeting.” Ms. Weglein replied Ms. Daddario was not present at that meeting. Ms. Weglein said that kind of “reinstatement” should have been brought before the Board; signing checks and changing bank documents is Board business. Mr. Keegan asked Mr. Repperger if, when the contract was extended, was it with ‘no restrictions’? Mr. Repperger said the Board should vote on the Memorandum of Understanding. Mr. Repperger said he did not understand the Memorandum of Understanding was going to be signed before the Board voted on it. The Board can make changes to it. Mr. Repperger counseled the Board that although they may terminate Ms. Daddario summarily, they are required to compensate her until November 8th if they do because they asked her to stay until then. Ms. Crouse made a motion to change the wording on Number 1 to “up to 90 days” and delete “November 8th.” Check signing will have to be discussed, and the fact that Ms. Daddario does not wish to attend evening Board meetings is also questionable. Second Mr. Allan. Mr. Repperger said he was not aware that Ms. Daddario had been reinstated as signatory on the District accounts at Bank of America. Mr. Repperger reiterated the language of the Memorandum regarding termination and compensation; Ms. Daddario asked for this provision to protect her somewhat during the extension period. Mr. Ferris made clear the vote at hand was only about the changes to the Memorandum. Mr. Repperger concurred. Mr. Repperger commented Section IV provides that a member of management may attend night Board meetings in Ms. Daddario’s place. Ms. Daddario said she was in the most difficult semester of her schooling and preferred not to miss classes. Mr. Bleau moved the question.
Mr. Ferris Yes Mr. Klosky No Mr. Bleau Yes
Mr. Keegan No Mr. Allan Yes Ms. McCahan No
Ms. Weglein Yes Ms. Crouse Yes Ms. Donahue Absent
Motion carried 5 yes 3 no
Mr. Keegan entertained a motion to approve the Memorandum of Understanding as amended.
Mr. Bleau made a motion to approve the Memorandum of Understanding. Second Ms. McCahan Mr. Keegan polled the Board.
Mr. Ferris No Ms. Crouse No Mr. Keegan Yes Motion failed 6-2.
Mr. Klosky No Ms. Weglein No Ms. McCahan Yes
Mr. Bleau No Mr. Allan No Ms. Donahue Absent
Mr. Repperger said you have offered to Ms. Daddario to stay for 90 days. You have made a correction to a contract which you have now rejected. It creates somewhat of a contradiction in what you’ve done, but you can remedy that by making another suggestion regarding the Memorandum of Understanding or presenting another plan on how to effectuate Ms. Daddario’s term at this time. Ms. Weglein reiterated her objection to Mr. Keegan’s having reinstated Ms. Daddario’s check signing rights without Board approval. Mr. Keegan replied his understanding was from watching the proceedings [on DVD] that the Board agreed to reinstate Ms. Daddario as Interim Manager for 90 days. Ms. Weglein said her objection to Ms. Daddario’s signing checks “should have been in the minutes”. Mr. Keegan asked if the Memorandum of Understanding would be acceptable if a provision were made that Ms. Daddario could not sign checks. Ms. McCahan objected to the implication.
Mr. Klosky made a motion that the Community Manager needs to leave her position as stated in her July 3rd letter. Ms. Daddario “will hold” to her resignation date of August 10th, 2007 at 5 p.m. today. Second Mr. Allan.
Ms. Weglein began to speak. Ms. Daddario cut in saying she had been prepared to leave on August 10th; the motion was not a problem for her. Mr. Keegan asked who would be in charge of the Bay in a few hours if Ms. Daddario leaves? Mr. Ferris replied, “Any other decision you are referring to can come after the vote is taken.” Ms. Weglein commented on her stint at data entry in the Building F office; the accounts are a “nightmare”. She did not blame Ms. Daddario; the mess existed before Grace came here, and it has not been cleaned up yet. A former employee has been asked if she would be willing to come into the office to help straighten out the accounts. Ms. Weglein asked that the “former employee” be designated as working for the Trustees. Another issue is getting computers hooked up to printers; reports cannot be generated without printer capability. Ms. McCahan said if her name appeared on the delinquent list, she’d take her documentation and go to the office and get it straightened out. Mr. Repperger reminded the Board there is a motion on the floor. Mr. Repperger cautioned the Board to remember the discussion from the July 24th meeting that from a standpoint of stability it would be a good idea to allow Ms. Daddario to operate until such time the Board decided where it wanted to go from a management perspective. Mr. Repperger asked the Board to seriously consider the ramifications of the vote they were about to take.
Ms. Crouse enumerated several issues that had not been aimed at stability and support either with our Community Manager or for our Community Manager. Mr. Klosky reiterated his motion at Mr. Keegan’s request. Mr. Keegan called for a show of hands. Motion carried 6 yes, 2 no.
Mr. Keegan said his reading of the vote is that Barefoot Bay is in a “chaotic” state. “I, in good conscience, cannot stay and be part of a group who thinks like this. I will now resign, and thank you very much.”
Ms. McCahan: “Mr. Chair, I’m really sorry about this, but I’m going to do the same thing John did because this is just so past stupid that I cannot deal with this any more. I’m resigning as of right now. I am not staying for this meeting.”
As, Mr. Keegan and Ms. McCahan left the meeting Mr. Keegan reminded the audience that Lt. MacKenzie was present to restore any order that might be required. Mr. Bleau said, “Wilma, you’ll have to take over.” The gavel was passed to Ms. Weglein. Ms. Crouse made a motion that Ms. Weglein take over the rest of the meeting, but rescinded it as being unnecessary; Ms. Weglein would automatically move to that seat. Mr. Allan pointed out there was a quorum and the meeting could continue. In response to the audience, Ms. Weglein stated, “I’m not running next year because Barefoot Bay has gotten to the point where there are 9 Trustees [on here] who cannot agree.” [ Ms. Daddario left the meeting. It was approximately 3:00 p.m.] Ms. Weglein said she had been fighting to get the Board down to 5, and asked Mr. Repperger how it was going with the Charter. Mr. Repperger replied the County Attorney and the Elections Supervisor are working to get the ballot questions proposed for either the November ballot or the January ballot; the target is November “at this time”.
Mr. Repperger counseled the Board an interim manager should be put in place because of the important issues that are coming up. Mr. Repperger said the Chair and the Community Manager were briefed for 2 hours “this morning” on the mediation taking place Monday morning. Ms. Crouse asked several questions about the mediation and was told that the conversation could not take place “in this forum”. The case in question will be approached from the standpoint of “summary judgment”. Mr. Bleau made a motion to send Mr. Austin [Code Enforcement ] and Mr. Allan, Trustee, to the mediation. Second Mr. Klosky. Motion carried unanimously.
Mr. Bleau made a motion to put Miguel Mata in as our interim manager, temporarily. Mr. Repperger said some negotiations were in order. Ms. Weglein responded that maybe the best thing would be to go into the office and find out who’s going to stay “because I’m sure people will be leaving from there”. Ms. Weglein said she spoke with Vicky Hay about coming back to do accounts receivable. Ms. Weglein said she received reports that Ms. Hay was well regarded also for her ability to keep things calm. Ms. Weglein proposed an emergency meeting. Mr. Repperger agreed “this constitutes an emergency”.
The Recording Secretary asked to be recognized. Ms. Jenkins emphasized respect for the Board’s decisions and asked the Board to consider bringing Ms. Hay back into the office until a Community Manager replacement was found.
Mr. Bleau thanked the Recording Secretary for speaking up, and made a motion to authorize Ms. Weglein to contact Vicki Hay and offer her an interim position. Second Mr. Klosky. Mr. Klosky suggested Diane Sauls be approached to return to her position in accounts payable. Ms. Weglein agreed to accept Ms. Sauls’ application to interview. Ms. Crouse responded that for reasons of confidence the Board needs to be able to support the person who is selected. Ms. Crouse commented the Board needs to be sure what it wants before making an offer.
Mr. Allan asked if the Board could have an emergency meeting Tuesday evening. Ms. Weglein granted a 10-minute recess so Mr. Repperger could check his calendar. Mr. Allan wanted the District’s department heads to know they can apply, as well, and anyone else who feels qualified. The Recording Secretary reiterated the motion and the essence of the discussion. Ms. Crouse felt “end dates” should be made clear. Ms. Weglein asked to vote the motion first, then talk about the emergency meeting. Motion carried unanimously.
Mr. Allan made a motion to hold an emergency meeting Tuesday evening [8/14/07] at 7 p.m. Second Ms. Crouse. Ms. Crouse asked anyone applying for the Interim position to fill out a resume of qualifications and experience. Ms. Weglein said the meeting will probably be held in Building A. Motion carried unanimously.
Mr. Ferris met with Wrathell, Hart, Hunt and Associates on August 1, 2007. Craig Wrathell is the Managing Partner and Chuck Adams is the Director of Operations for this management company. Mr. Ferris showed them everything he could think of except the beach property. They were given a copy of the budget and the final audit, and they are amenable to returning to give a presentation.
Mr. Bleau contacted Bob Koncar, General Manager of Management Services SE at Severn Trent. Mr. Koncar sent a prospectus.
Mr. Allen contacted Special District Services, Inc. Peter Pimental is the President. Todd “Woody” Wodraska, Vice President of Special District Services, spoke to the Board. Mr. Allan made it clear his invitation was not in any way aimed at giving Special District Services, Inc. an edge. Mr. Wodraska is an elected official from Jupiter, and he offered insight into what management companies do. Mr. Wodraska commented that Craig Wrathell formerly worked in Special District Services, Inc. and Severn Trent before he formed his own company. He said each company is capable; none of the management consultant companies have had the experience that Barefoot Bay represents because the Bay is a unique consultant situation. The goal of a management consultant company is to save costs and reduce overhead. Mr. Wodraska emphasized the manager his company places in the Bay works for Special District Services, Inc. A consulting company pays special attention to the accounting mechanism, and 95% of the districts they work in employ the tax collector rather than keeping certain accounting in-house. This is liable to cost approximately $66,000 a year. Ms. Weglein suggested a workshop in which several management companies may make presentations. The Board reached consensus to keep the August 23rd date and “change the venue” to include “looking at” management companies. Working over the Bay’s internal policies and procedures is necessary in any event, so the original content will be discussed as well. Ms. Crouse’s contact is Mr. Rosenbaum from New Community Strategies; basically Mr. Rosenbaum echoed what Mr. Wodraska said. Ms. Crouse will meet with that company in the Bay next week; they requested financial documents for review. Mr. Bleau mentioned applications for Community Manager that had been received. [The Recording Secretary will have them in Trustee mailboxes on Monday morning.] Ms. Weglein commented Palm Bay is losing between 50 and 100 employees to their budget crunch and some of them are in top management. Ms. Weglein contacted the tax department and Holiday Park. Holiday Park’s assessments are taken out as an ad valorem tax. 4,905 lots at a cost of $56 a month is $3,296,160. If Brevard County collects this as an ad valorem, the cost to the Bay is 2%. Delinquencies are handled by Brevard County. It would cost the District $13.44 per lot annually to have the County do it. After deducting $1.00 for Stormwater, and $9.00 for capital improvements, the balance is $2,641,686.80 which would be in the budget to spend for things other than capital improvements and Stormwater. The tax bill will go out in November; the District’s budget year starts October 1. The bulk of the District’s money would come in November and December each year as people prefer to pay taxes before penalties are applied. Liens and foreclosures might still be the District’s domain, but Brevard County would do everything else. If the District were to go in this direction, it would involve the 2008-2009 budget year. Ms. Weglein acknowledged residents might consider this a hardship, but they will know well in advance what it requires. Mr. Allan commented the amount is $672 annually. ($56 x 12 months)
Mr. Wodraska commented this service would appear as a non ad valorem item on the tax bill. This is what the management companies specialize in, and there is still an administrative function involved in coordinating with the tax collector at 1% for the tax collector and 1% for the property appraiser. Paying the taxes “right up front” yields a 4% discount. They’re due April 1st, but the discount does not apply if you take longer to pay them. Mr. Wodraska said one of the benefits for people who are struggling is that they can let their homes go to tax certificate and still keep the home for two years, paying back the taxes with interest. He said there are other “downstream” benefits to using the tax collector. Ms. Weglein’s information addresses the assessments and not the RV storage fees.
Mr. Repperger commented the Board may want to issue and advertise a request for proposal (rfp) with a deadline date. Mr. Wodraska concurred and suggested solid review of several companies and perhaps a committee to rank them. (The Recording Secretary will pull the ones we have and put them in the Trustee mailboxes.) Mr. Repperger suggested the rfp might go out before August 23rd. Ms. Crouse volunteered to contact the Calendar Coordinator to secure Building A on Tuesday evening for the emergency meeting (August 14).
Mr. Ferris made a motion that agendas and other notices pertinent to the Board will be given to them 5 days prior to regularly scheduled District meetings. Second Mr. Klosky. Motion carried unanimously.
Mr. Ferris asked whose responsibility it is to set up the agenda. Ms. Weglein responded it used to be the Chairman with input from the Trustees usually in memo form or with a phone call to the Administrative Assistant. Ms. Weglein suggested putting it in writing is better. Ms. Weglein commented agendas should be kept short enough to encompass a shorter meeting. If more items must be dealt with, perhaps more meetings can be scheduled. Four and five hour meetings are “debilitating”. Priority right now is the Community Manager issue.
The Recording Secretary requested a motion from the Board to expand the minutes to reflect a larger format which includes some pertinent Board discussion on issues as well as merely motions which do not lend itself to archival research. Mr. Allan made a motion that the minutes revert to their previous format with a “little more detail”. Second Ms. Crouse. Motion carried unanimously.
Mr. Ferris asked who compiles the packets the Trustees receive. Ms. Weglein said she was told that part was up to the Community Manager. Ms. Weglein objects to getting things at the last minute, and some things never reach the Board that should. Ms. Weglein suggested putting ideas in writing for the workshop on Policies and Procedures to facilitate a workable format for the workshop. The Recording Secretary suggested a “draft agenda” that could be filled in by individual Trustees. Ms. Weglein said Barrie could then contact the Trustees to coordinate the agenda before finalizing it. Mr. Repperger found nothing wrong with this approach. Mr. Ferris said an agenda 5 days before a meeting allows the public to prepare as well as the Board.
Code Enforcement
883 Hawthorn Circle. Mr. Austin commented the owner went North for treatment of an emergency medical situation which is still ongoing. Mr. Austin recommended reduction of fines to actual costs to be paid by October 1st or the fine remains. Actual costs are $244.94. Mr. Allan made the motion to accept Mr. Austin’s recommendation. Second Mr. Klosky. Motion carried unanimously.
907 Pecan Circle. Mr. Austin received a letter from the owner citing a severe medical situation as the reason for not coming into compliance on the required date. Mr. Austin recommended the Board extend the compliance date to September 5th, 2007 as there is a “distinct possibility” the work will be done by then. Mr. Allan made the motion to grant the extension. Second Mr. Klosky. Motion carried unanimously.
422 Loquat Drive Mr. Austin said at this property there is a carport that is damaged to the point that it is “floating free” and presenting a public safety issue. Mr. Austin seeks permission from the Board to have the District pay for repairing it and to charge the violator with the costs. Mr. Austin made reference to Resolution 2006-1, Section 1, which provides for this action. Mr. Austin had contact with Snowbird Construction; the repairs are below the amount that triggers the requirement for a bid process. Mr. Bleau made a motion to draft the contract with Snowbird Construction. Second Mr. Allan. Motion carried unanimously . Mr. Austin said he wasn’t sure his office had the authority to draw up and execute a contract since this is a function of the Community Manager position. Mr. Bleau made a motion that Ms. Weglein be authorized to sign the contract with Snowbird Construction. Second Mr. Allan. Motion carried unanimously.
Mr. Allan asked Ms. Weglein to put herself on as a signatory for all the checks [at the Bank of America, Barefoot Bay accounts]. Michele [Donahue] is the second, and there needs to be two of you. Ms. Weglein informed the Board a copy of the minutes would suffice at the bank until a resolution is drawn up by the legal office. Mr. Allan made a motion that the Chairperson put herself on as signatory on all checks and all instruments that need signing. Second Ms. Crouse. Motion carried unanimously.
Mr. Repperger asked if Ken Austin attending the mediation “on Monday” since he was in the briefing. Mr. Repperger asked for the Board’s authorization. Ms. Crouse made a motion to authorize Ken Austin’s attendance at the mediation. Second Mr. Klosky. Mr. Repperger responded to Mr. Bleau saying essentially the mediation requires a representative of management, a representative of the Board, and an attorney. If mediation reaches an “agreement in principle”, it will be brought back to the Board in an executive session. The Board representative has the authority to say “we’ll bring that back to the Board.” Motion carried unanimously.
Mr. Bleau made a motion to send Mr. Allan as the Board representative to the mediation. Second Mr. Klosky. Motion carried unanimously.
Mr. Bleau referenced Stephen Rice’s letter, and his conversation with Ms. Daddario that any delinquent accounts “will be followed up” and resolved. He said Ms. Daddario expected that “by Friday” the accounts would be current. The District may phone residents to visit the office to verify their information. Mr. Bleau gave several examples of promises that were not fulfilled vis-à-vis accurate and accounting information and reports.
Mr. Bleau made a motion that the following staff be dismissed immediately: Ms. Daddario , Mr. Muse Alford (the Sage consultant), and Mr. Miguel Mata, the CPA/HR person, all of whom are presently employed by this District. Second Mr. Allan.
Ms. Weglein commented that at this point, it’s “past history”. Mr. Bleau responded the motion includes those employees that are currently employed. Ms. Weglein and Mr. Repperger pointed out the Board’s authority extends only to the Community Manager position. In light of this, the motion was rescinded by the maker and the second.
Mr. Repperger, referring to the delinquent list Mr. Rice and Mr. Bleau objected to, said the District had “an absolute duty” to send it out because it was requested by a resident, maintained in the regular course of business, and is a public record for which there is no exemption whether the record is accurate or inaccurate. Mr. Allan apologized that the information went out in the manner in which it did, and promised he would do everything in his power “as a Board” to make sure that any resident who goes to the office to “get it fixed” will get their account fixed properly and quickly.
Ms. Crouse made a motion to return the closing times at Pools 2 & 3 to their customary 8 p.m. Second Mr. Klosky. Motion carried unanimously.
Frazier Engineering sent Mr. Repperger a proposal that Mr. Repperger discussed with Ms. Daddario and Mr. Keegan before the meeting. Mr. Keegan and Ms. Daddario had a dialogue with Frazier. John [Frazier] did not feel adding on to the weirs was a reasonable fix. Travelers Insurance has indicated to Mr. Repperger there will not be a formal engineering report prepared. Mr. Repperger is skeptical regarding what changed John’s [Frazier] position from saying we needed a replacement weir to now saying that adding on will resolve the problem. Mr. Repperger said we “need to flush that issue out with John [Frazier] before the Board accepts that proposal. At this point a demand letter from the District is not appropriate. Mr. Allan made a motion to have the District look into a firm than can review the plans and provide the District with an independent opinion as to whether or not the “add on” resolves the weir problem. Second Ms. Crouse. Motion carried unanimously.
Mr. Ferris said there is major flooding at the RV lot on Micco Road. He would like to ask Jim Reilly, the District’s Facilities Manager for ideas on how to drain it and keep it from happening with each rain. Mr. Ferris made a motion for Ms. Crouse, facilities designee/liaison, to contact Jim Reilly vis-à-vis the problem. Second Mr. Klosky. Motion carried unanimously.
Mr. Repperger commented there is a administrative structure in place even though the “top manager” is not in place. To the best of your ability, you must go on with policies and the business of the Bay. Carry out whatever business you can; express your wishes because you would do that anyway if a Community Manager was sitting in the seat .
Mr. Klosky reviewed the Youth Group calendar [which is also available in Buildings F and B]. Mr. Klosky requested a 12x16 shed for the Youth Group. Ms. Weglein asked the Board to wait until there is a management structure in place before the District purchases anything new.
Mr. Bleau reported the Golf awards banquet will be held August 15th at 1 p.m. with 33 participants and their families in attendance. Mr. Bleau thanked and complimented Jim Kormondy, the Golf pro, on his thorough program of instruction, and included the volunteers who helped. Mr. Bleau said he was disappointed that he would not be able to attend, but asked Jim to tell all the kids that he [Mr. Bleau] was proud of them “and to come back next year”.
Mr. Allan reported on collection of Code Enforcement fines. The Violations Committee still needs 2 Alternates.
Ms. Crouse extended the Board’s sympathies to Jim Reilly (and Dave Reilly, who is employed with the District also), Facilities Manager, whose mother passed this last week. Stucco application has begun on pillars and columns and is being done in-house. Staff is working on the Building A soffit and the lighting in the corridor area from Building A to the Lounge.
Ms. Weglein reported air conditioning units must be place on a concrete slab. The only variance is if the house is in a flood zone. Ms. Weglein read a memo in which Ms. Daddario appointed Ken Austin ARCC secretary effective August 7, 2007. The Secretary must be a management employee. Ms. Weglein commented the District has received two proposals from companies that manufacture concrete modular homes. The homes withstand winds of 186 mph.
Mr. Repperger commented, given today’s events, he advised the Board under Article V of the Charter, there is a provision that deals with vacancies on the Board. Those vacancies shall be filled with appointments by the Board. The time frame was not given. Ms. Crouse said applications and letters of interest are historically received in the Community Manager’s office and forwarded to the Board. Candidates are invited to a Board meeting and interviewed, then nominated and voted upon. The Administrative Assistant can receive them in the meantime.
Herman Otter spoke for the Veterans’ Council. Ms. Weglein asked that the issue of the building the Veterans want wait until the issue of the Community Manager is resolved. Ms. Weglein informed Mr. Otter that at that time the issue would have to be placed before the entire Board.
Kim Gregory asked if the Youth Group could sponsor activities outside the Bay and could they carpool. Mr. Repperger suggested the Group write up a list that Barrie would then give to Mr. Repperger. Ms. Gregory asked about the pools closing at 8 p.m. The Youth Group needs to have them open until 9 p.m. Ms. Weglein said [we’ll] look into it. Ms. Gregory addressed the matter of predators and if the Youth Group could have a bulletin Board in the room they use for meetings. Mr. Repperger commented there were specific rules for the dissemination of such information. Lt. MacKenzie said there is a special unit in the Sheriff’s department which would help the Youth Group with that issue. Ms. Gregory agreed to contact them.
Terry Schaeffer, one of the young members of the Youth Group, spoke up for the kids and asked residents to try to understand the Youth Group is an activity and a forum for the young people aimed at providing structure. The residents could be more helpful with a more positive attitude.
Bob Powell strongly recommended the Board consider Lu Rector. Discussion ensued in which it was pointed out Ms. Rector, who is currently “on a cruise”, would still be required to put in a letter of interest on her own behalf.
Mr. Repperger commented he looked up the rules and they state the candidate will be seated at the next regular meeting. Ms. Weglein agreed the Board would act as quickly as possible.
June Lane reported a resident had expressed a desire for assistance from the Youth Group and two young people responded. Ms. Lane said she appreciated the Board members who stayed as they were elected to do in order to take care of the Bay’s business. She said she did not appreciate people who walk out after the residents have taken the trouble to go to the polls. She said she appreciated Mr. Repperger , too, for sticking it out when it gets rough.
Dale Page, President of Home Owners Association, said he thought it was payday since the delinquent list says he’s paid up two months in advance. Mr. Page objects to petitioners collecting money in the Lounge and the 19th Hole to finance their efforts. The range has been removed from Building D&E; until it is replaced there will be no more cooking in the building.
Mr. Repperger said it “took him by surprise” when he saw the Memorandum of Understanding had been signed previous to the Board meeting. It should not have been. He asked the Board members to return their copies to the Recording Secretary, and instructed her they must be kept as District documents. They will be voided and not considered a binding contract. The Recording Secretary acknowledged Mr. Repperger’s intent saying she “totally misunderstood” what she had been told and inadvertently presented the document for signing before it was distributed to the Board of Trustees. The Memorandum of Understanding and exhibits were returned to the Recording Secretary.
Mr. Bleau asked the Chairperson if the Board could henceforth address Barrie [Jenkins] as their assistant since she has been their liaison for years.
Ms. Weglein entertained a motion to adjourn. Mr. Bleau made the motion to adjourn. Second Mr. Klosky. The meeting was adjourned at 4:12 p.m.
Wilma Weglein, Chair Barrie Jenkins, Recording Secretary
In Lieu of Sue McCahan, who resigned.
THIS DRAFT OF MINUTES HAS NOT BEEN APPROVED BY THE BAREFOOT BAY RECREATION DISTRICT BOARD. IT IS SCHEDULED FOR APPROVAL DURING THE NEXT MEETING.
PHONE: (772) 664-3141
FAX: (772) 664-1928