Minutes for June 10, 2005
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DRAFT
Chairman Bruce Bolon called the meeting to order at 1:00 p.m.
Mr. Bolon requested a moment of silent prayer. Amen
Mr. Bolon led the Pledge of Allegiance.
Ms. Weglein called the roll. Mr. Bailey and Mr. Bleau were excused. Mr. Torpy was present.
Mr. Bolon entertained a motion to accept the minutes from the Monday, May 13th; Monday, May 23rd; and Tuesday, May 24, 2005 meetings.
Monday, May 13, 2005: Mr. Glashauser pointed out the motion on page 7 of 9 should read “6 nays, 2 ayes”. Mr. Glashauser made the motion to accept the minutes as amended. Second Mr. Carillion. Motion carried.
Monday, May 23, 2005: Mr. Bolon amended the heading of the minutes to read “workshop”. It was not a regular meeting. Mr. Carillion made the motion to accept the minutes as amended. Second Mr. Glashauser. Ms. Weglein requested that when the Board receives a revised document, it should say “REVISED” at the top. Motion carried.
Tuesday, May 24, 2005: Mr. Carillion made the motion to accept the minutes. Second Ms. Weglein. Motion carried.
Mr. Bolon requested the treasurer’s report be presented later in the meeting.
John Lochmandy commented on his concerns regarding hurricane preparedness.
Mr. Hunt updated the Board on progress Baker Roofing is making at D&E. They are on schedule and have corrected all the leaks they are responsible for. The District is still holding $75,000 on National Roofing and will notify them by letter if the leaks they are responsible for are not corrected within 30 days, the District will hire another company to complete the work. Mr. Hunt responded to Mr. Carillion that the gutters on Building A are on the “punch list” for National, as are 5 leaks in the Shopping Center that still need to be repaired. The District may ask Baker if they want to finish the job(s) and then transfer monies. The District is responsible for the leaks around the air conditioners at the Shopping Center. Mr. Hunt commented he would like to find a way to correct those leaks without having to employ a crane to move the units because a crane is too expensive. Nations Fencing started well, then slacked off. Mr. Geer spoke with them about 2 days ago. Tamarind Circle is done. Nations can start on the chain link portions of the projects, but have not been able to get sufficient wood. Mr. Bolon praised the maintenance department for the job they did cleaning up the Tamarind area.
Mr. Nunez asked if the District could go to Baker and hire them to finish National’s work. Mr. Torpy responded that Mr. Hunt’s approach to the problem is the one that will protect the Bay. Mr. Torpy commented that the main concern is to ensure Baker does the additional work for a fair market value in lieu of another bid process.
Mr. Nunez requested the District put seamless gutters on the Shopping
Center, and made a motion to that effect. Mr. Carillion requested gutters at
Building A be included in that expenditure. Mr. Glashauser asked how much that would cost.
Mr. Hunt agreed to bring the cost analysis to the Board before it was bid out. Second
Mr. Glashauser. Motion carried.
Mr. Helmerich commented on the County lowering weir water levels. Mr. Hunt responded there was an agreement with the regulatory agencies in Brevard County. Their purpose in opening the weirs is to minimize “infill” groundwater into County sewer systems, which they then have to process. Too much rainwater overloads the County sewerage plant. The County needs to divert some rainwater before it gets to the plant in order to maintain capacity for raw sewerage. Mr. Hunt explained the District is the permit holder for the weir. His concern is fines imposed by regulatory agencies that require the 17.5 foot water level. Mr. Hunt is in contact with the Brevard County Water & Sewer & Surface Water program. Mr. Helmerich requested a document that agrees the County will contact the District before they open the weirs. Mr. Bolon offered documents he has concerning the weirs “agreement”. Mr. Bolon suggested that the District tread carefully with the County: the county could rescind the $16 a month it remands to the District, and remove the weir at Dottie Lane altogether, leaving in its place a straight pipe. Then the canals would be dry on a regular basis. The roads belong to the County: the District must keep floodwater off the roads. A drainage pipe was installed at Periwinkle Circle, which reduced flooding in that area. There is another floodwater problem on Barefoot Circle. The canals need to be drained to take that water, or the County will charge the District for repairing road damage due to flooding. Mr. Hunt commented the County would not want to give up the key because dry drainage ditches are not comparable to the problem of raw sewage. What the District will do is ask the County to advise when they are planning to open the weirs so the District can monitor water levels before the canals are drained too low. Ms. Weglein asked what the status of the weir project is. Mr. Hunt responded that Frazier Engineering contacted the low bidding contractor in Sarasota. Mr. Clements of Frazier is sending certain date when he and Mr. Hunt meet for a pre-construction hearing. Mr. Hunt characterized negotiations with the contractor as being “sensitive” because of the breadth of bids received. This bidder was approximately $100,000 lower than the other bidders. The bidder must be sure he can do the job for the price he quoted, and the District desires to secure any change orders before the project starts.
Ms. Weglein asked why the Florida League of Cities was not on the agenda. Ms. Weglein requested that subjects appear under “Unfinished Business” for the convenience of the audience. Any items that have been tabled need to appear each time until they are done with.
Mr. Helmerich commented there are 2 drainage pits that need cleaning and the District would need to go to the County and arrange for a “sucker truck” to clear the lines. Someone may have to go into the pit to pick up what the truck won’t pull out. Mr. Helmerich feels it isn’t so much the depth as cleaning the drains. Mr. Nunez commented that deteriorated infrastructure might be contributing to the county’s water problem. Mr. Bolon suggested Mr. Hunt get with Mr. Helmerich to tackle the problem.
Mr. Norris, Public Works Director, presented employee service awards for long-term service to Benny Patrizzio (27 years) and Elizabeth Anderson (25 years). The awards were grandfather clocks with plaques on the front. Benny’s read, “Presented to Benny Patrizzio in recognition of 27 years of dedicated service to the Citizens and the Community of Barefoot Bay by the Board of Trustees of the Barefoot Bay Recreation District on June 10, 2005.” Betty’s plaque reads, “Presented to Elizabeth “Barefoot Betty” Anderson in recognition of 25 years of service to Barefoot Bay”.
Mr. Hunt met with the County regarding special needs hurricane shelters. Sign-up for special needs is going on at Building B. The County has changed its definition of special needs. If a dialysis patient is not actually on the machine at the time of evacuation, that person is not a special needs patient. The County will no longer guarantee cots. People will need to bring their own water, food, and bedding. Everyone who was on the list who will no longer be transported by the County needs to become familiar with where the shelters are. The County will provide only fresh water. Mr. Hunt commented signs are going up around the Bay to alert residents they need to sign up for special needs now in Building B. Mr. Nunez asked if the County was reimbursed by FEMA for the bedding they provided before. Mr. Hunt replied they weren’t, which is one of the reasons they’re stopping the practice. Mr. Hunt commented on the County’s map of shelter locations, Building A is there, but in small letters it says “this is not a shelter”. Mr. Hunt says this is very misleading. People will not be allowed to stay there.
Mr. Bolon commented that Pool 4 has been disapproved several times, and should not appear in the budget. Mr. Bolon suggested the $750,000 be taken out of the equation. The Board concurred unanimously.
Mr. Hunt replied to Mr. Carillion that pool hours at Pools 2 & 3 will return to 8:00 p.m.
Ms. Weglein requested the resolution slated for September 30th for completion of hurricane damage be put on the agenda the second meeting in July. [July 26th] Ms. Weglein wants a progress update on how repairs are going. Mr. Bolon commented the product seems to be available, but labor is scarce.
Mr. Carillion wants more ashtrays around Pool 1 (the portable heavy
duty kind).
Mr. Torpy commented that Invincible cancelled 146 contracts in Barefoot Bay. Invincible is refunding deposit checks. Mr. Torpy sent Invincible a letter. Invincible’s attorney told Mr. Torpy that if any residents wish to continue with Invincible, Invincible would honor their contracts. Those residents need to contact Invincible.
Mr. Carillion presented the ARCC report: new homes 65; carports, etc. 104; driveways 7; fences 5; roofs 19; siding 21; skirting 3; windows 2; concrete 2; gutters 4; misc 2. Total number of applications 234. There is an application pending on a home that will have to be moved.
Mr. Glashauser commented on the T-boxes, and asked for an update on the maintenance building so he could inform the golf maintenance crew. Mr. Hunt responded there was a contract for approximately $42,000. Monies would be moved internally to cover the contract to get the golf work done. Mr. Bolon commented he had seen a crane at the well and understands the pump bearings went out.
Mr. Carillion commented on the power outage at the Building A complex. Mr. Hunt responded that power had failed at the main box. The problem was a line between the transfer station, Snug Harbor, and the District’s transistor box.
Mr. Helmerich wishes to be notified when work is done on pumps. He commented that repairing a sealed bearing pump was more expensive than replacing it. Mr. Hunt responded to Mr. Carillion that Paul Bernard works out of Mr. Norris’s shop. Mr. Hunt is in contact with FPL. If the pump damage is attributable to the power outage, FPL is likely to pick up the cost.
Mr. Nunez commented he received an estimate on the tennis courts of $13,900 for 3 courts that could be done in July 2006. Mr. Hunt asked if the Board wished him to bring the brochures and description of the repairs to the next regular meeting. Mr. Bolon asked if there was money in the budget for the tennis courts. Mr. Hunt responded that technically no, but changes could be made in the capital budget if the Board wished to pursue that project. Mr. Bolon directed Mr. Hunt to put the tennis courts on the agenda.
Mr. Nunez proposed in the Charter that a 7-member Board is more feasible than a 5-member Board. He commented that compensation ought to be $100.00 a meeting, and that the Board did not need two meetings a month.
Ms. Weglein asked Tres Holton, special assistant to Helen Voltz, Commissioner, to speak. On July 6th the Micco Park Renovation committee is holding a meeting at the South Mainland Community Center at 7 p.m. They plan to start construction on July 25th and reopen March 4, 2006. The County’s Parks and Recreation director will be present. Mr. Holton commented the Commissioner’s office received phone calls from residents on dialysis regarding the new County policy on special needs during hurricanes. Concerning contractors and licensing, Mr. Massey (952-4700) is the one to contact. Ms. Voltz’ office is 952-6300. Ms. Voltz’ office researched Federal statutes and found information that addresses trains “parking” at crossings.
Mr. Holton commented that historically, Ms. Voltz does not want to “see” the 760+ acres on Micco Road annexed into the City of Palm Bay. At meetings of May 4th & 5th Ms. Voltz seconded the motion to table consideration of that project to August. Dustin DeVoss, park manager of the preserve, appeared at the May 4th meeting with a letter from EPA and asked that the item be tabled. Mr. Holton read from the EPA letter: “The division does not object to a new housing development.” [Specifically this project.] Mr. Holton commented that it’s impossible to completely stop growth. He feels Ms. Voltz has been maligned because she’s trying to plan for it and minimize impact. One of the issues is septic tanks, which will impact less than the agricultural zoning now in effect. The Commissioners must be careful of stating how they want to vote on an issue, especially since they sit in a quasi-judicial capacity. As planners, the Commissioners must take a larger view. If the City of Palm Bay annexes the parcel, Barefoot Bay residents will lose any say over it. The City of Palm Bay will apply its own planning standards.
Mr. Smith commented that annexation had to be “next to”. Mr. Holton replied there are parcels contiguous to the City of Palm Bay and the Micco Road property. The Preserve does not connect in the NW, leaving an “opening” for annexation. Ms. Weglein commented it is the lack of a master plan that concerns Barefoot Bay residents. Mr. Holton responded that in a “cluster development” plan, a rural feel could be maintained in this area. He said “design criteria” is probably the most important issue. As a community, what do we feel we will accept when it comes to large parcel development.
Roland Boas commented that by taking $750,000 out of the budget [Pool 4] the $18.00 option could be reduced to $12.00.
Jan Hunnington commented other materials than aluminum for support poles would be stronger. Mr. Carillion commented ARCC policy approves add ons constructed of wood, which then are covered with vinyl or aluminum. Mr. Glashauser commented that painted wood to match the home looks just fine. Mr. Nunez commented that when wooden posts are painted with white enamel they look much like vinyl. Mr. Bolon concurred.
Nancy Eisele commented on the pile of sand by the drainage ditch at US 1 and Micco Road. It disappeared, but is now back again. She requested that the District designate one person to whom the residents can go to obtain hurricane information.
Sue McCahan commented she had counted about the Bay at least 8 houses with unfinished 4X4 wood poles and exposed wood extending from roofs. This is written in the DOR. The issue is how it looks. The ARCC has the right to make certain rules without approval of the Board of Trustees or residents. Mr. Torpy commented the problem is really how the DOR is drafted. The reason there is no discretion about chain link fences [even though vinyl ones are beautiful] is that they are specifically listed in the DOR. The DOR can be changed only by vote of the residents. The reason the ARCC can administer themselves is because the DOR is unclear on that issue. The purpose of the ARCC is to enforce certain aesthetic standards. The ARCC is not there for structure.
Ms. McCahan stated that the developer’s relationship with Ms. Voltz is not relevant. The issue is that the HOA solicited a vote for a master plan.
Ms. Weglein asked Mr. Hunt what the status of the resolution regarding the loan from the Florida League of Cities is. Mr. Torpy replied Mr. Zeis is working on it and Mr. Torpy will look into it. Mr. Bolon stated that as long as [we’re] mentioning the DOR, [we] ought to get after the grass that is growing on vacant lots and around some homes.
Mr. Smith presented no report at this time.
Mr. Bolon entertained a motion to adjourn. Mr. Glashauser made the motion to adjourn. Second Mr. Carillion. The meeting adjourned at 3:00 p.m.
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