Minutes for May 12, 2006
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DRAFT
Board
of Trustees Regular Meeting
Friday,
May 12, 2006
1:00
p.m. – Building D&E
Madame Chairman Wilma Weglein called the meeting to order at 1:00 p.m.
Ms. Weglein quoted from Florida Today: “Government officials along the Space Coast owe citizens a respectful hearing of their views. It’s as simple as that. However, it’s also a two-way street. Citizens also owe respect to representatives of government and to fellow citizens who have a right to orderly meetings.” Ms. Weglein commented, “I hope we’ll have orderly meetings from now on.” Ms. Weglein requested a moment of silent prayer for our troops around the world Amen.-
Ms. Howard led the Pledge of Allegiance.-
Ms. McCahan called the roll. All Trustees were present. Mr. Torpy was present as counsel.
Ms. Weglein entertained a motion to accept the minutes of the
April 18th workshop. Ms. McCahan made a motion to accept. Second
Ms. Donahue. Motion carried unanimously.
Ms. Weglein entertained a motion to accept the minutes of April 25, 2006. Ms. Howard made the motion to accept. Second Mr. Keegan. Ms. Weglein requested a correction on page 3 of 7, to wit: the cost of the utility truck is $24, 718. On page 7 of 7, the reference to the RV space should read: “the individuals using his spot” not “the vehicle”. Motion carried to accept the minutes as amended.
Ms. Donahue read the treasurer’s report (Exhibit A). Mr. Hunt presented the budget. In the total All Funds budget, page 26, the Special Revenue Fund is down from last year from $5,014,428 to $4,835,586. The District has concluded the bulk of hurricane repairs that drove the budget up over the past two years. The General Fund remains at $3,150. The fund is empty because of the $100,000 loan to the Storm Water Fund that it made as part of the Storm Water Project. The Shopping Center went from $579,328 to $326,770. That includes both loans to the Storm Water Fund as well as new roofs on the building. The Storm Water Fund is now depleted from $539,279 to $9,396. The two expenses there are the cash stream from the weir project, and the District paid back the first year of loans. The budget is significantly reduced over the prior year’s budget. If the hurricane expenses are removed from the Special Revenue Fund, which is the main operating account, the Fund is up $309,414 including the miscellaneous capital outlay within that budget. That is approximately a 6 ½% increase, which is right on target. Salaries are raised about 5% a year, plus cost increases. The hurricane expenses, which were $600,000 in this fiscal year, are going to total over $1.15 million dollars by the time [we get] done.
Pages 17 & 18 show the Special Revenue Budget. Salaries total $1, 572,690 or about
32 ½% of the total budget. There are 50 FT and 30 PT employees. Golf revenue is up this year. That is due partially to more total rounds even though there may be less total membership. Included in this budget is a recommended 5% across the board for Golf. That makes the total increase approximately 18% in the last 14 years. All the increase in Golf goes into course improvements. The District budgeted $95,000 for new course improvements and equipment this year. Mr. Hunt’s intention in this budget is to isolate Golf, Food & Beverage, and Pools to make clear what each costs in terms of direct revenue versus indirect revenue. Total Golf revenues are projected next year at $637,816. The expenditures are $821,000. That leaves roughly $184,000 that is coming out of the $56.00 monthly assessment fee. That’s about $3.10 or 5% a month. Food is up 20% and Beverage receipts are up 16%. Total Food & Beverage revenues are a total of $382,500 against expenditures of $517,390. That is $134,000 or about $2.27 a month from the $56.00. Mr. Hunt commented that although many residents feel Golf and Food & Beverage are unfairly subsidized, all of the Bay’s operations are subsidized. The Pools have a separate budget in a separate department in the budget presentation. The total of the pools costs $313,356 to operate. That is $5.27 a month from the assessment fees, which is about 9%. Every other activity is supplemented 100%. The $56.00 assessment fee raises $2,867,208 for the General Fund this year. That’s part of $4,835,580 budget. There are significant other revenues being collected.
Utility and fuel costs are going up. Gasoline costs are estimated at $3.15 a gallon for next year, which results in a projected budget for a fuel of $23,500. Utilities are projected at $207,100. Property and sales taxes are accounted for in this budget for the first time. This doesn’t do anything to the budget except show the transactions. In the past property and sales taxes have been a “pass through”: what was taken in was paid out. It does increase the bottom line in the budget. Those two cash equivalents are $91,000 of that pre-mentioned $309,000 operating increase. In actuality, the operating increase for costs and salaries, etc., is a little over $200,000 a year.
The Storm Water Fund, on page 15, shows minimal activity because of the weirs. The entire dollar for storm water is going into the Special Revenue Fund. Special Revenue Fund is going to keep a majority of it because of the loan it made to the Storm Water Fund. Instead, the District will transfer approximately $8,908 for storm water operations for upkeep on the storm water system this year.
The Capital Fund, on page 16, for 2005-2006, will complete two major projects and five minor projects by the end of this fiscal year. The District received the pier permit. The bids went out Tuesday, May 9th. The bid opening is 2 p.m., June 6th. Mr. Hunt will present a recommendation on a bid award at the June 9th Board of Trustees meeting. All of the money will be either expended or encumbered by September 30th for the pier. Mr. Hunt counts the pier and the Golf maintenance building as the two major projects to be completed this year. Other capital projects completed already this year are the softball improvements, tennis court fencing and gates, the lawn bowling improvements turned out nicely, and two smaller projects for this summer are painting the Shopping Center and putting up a greenhouse.
In the 2007 budget, the District will do $245,000 in ADA work, and essentially put in a new Pool 1. It will be called a renovation, but it is going to be just as cost effective to construct a new pool as it would be to repair the old one. The Community Complex will be repainted; the tennis courts will be resurfaced. Pages 21 & 22 are copies of the pages from last year’s budget that outline the 22 projects and the priority that was assigned to them. The seawalls will be engineered in 2007 as part of the pool replacement. The engineering will be done on the Building A restrooms in 2007.
At the end of the first two years of capital, 13 of the projects will have been started with 10 of those completed. In this capital projects fund the money is not commingled with the operations [funds] in order to make keeping track of it very clear. At the end of next year the budget shows a carryover of $165,179. The District will not be able to expend that money until the end of that year.
Mr. Hunt referenced “Scribner notes” asking the Board to look at the chart that raises all the line items, allowing the Board to see total line items within the budget. There is a cash flow analysis on page 19. On page 5 is the budget for 2004-2005, which is the one being audited now. The budget, as amended, was $4,882,125. Cash flow analysis indicates the District collected $4,914,745. On page 12 are the expenditures. What was expended out of the cash account $4,772,421. The district collected more money than it budgeted, and expended less money than budgeted.
In summary, the new budget allows the District to continue the current budget with higher than normal employee levels in Maintenance and Community Relations. This occurred because of a demand for a higher level of service. The assessment fee will remain the same this year. Mr. Hunt expects it to hold steady next year and probably the year after that. The new budget finishes about 3 years of hurricane repairs, with about $81,000 - $112,000 worth of repairs still to be done. The budget marks the second year of the Capital Program. The District has a very healthy cash reserve. In light of the fact that last year the District was drawing a severe financial emergency comment in the audit, this budget shows the District to be in very good financial shape.
Mr. Hunt suggested Thursday, May 25th from 1-4 p.m. and Friday, June 2nd from 1-4 p.m. as dates for budget workshops. Mr. Carillion and Ms. Howard will not be able to attend on those dates. The remaining members of the Board accepted the dates and requested that Mr. Hunt set up the workshops. Mr. Hunt commented that Mr. Carillion and Ms. Howard could submit their ideas in writing to the workshop since voting does not take place there.
Ms. Weglein pointed out that $55 goes to the budget while $1.00 is separate for the Storm Water Fund. Mr. Hunt replied the operating budget is $47. This year it is $48.25 according to the capital program. Money comes from the $48.25 that goes to the capital fund, and money that goes to the storm water fund. The only money going to the storm water fund this year is $8,900 for operations. The Special Revenue Fund is keeping a majority of the money because we borrowed from ourselves for a 5-year program to afford the weir project. The District has paid the weir contractor over $200,000 out of the Special Revenue Fund. Physically, none of those loans have been made yet. The $719,000 in cash the District has that was reported earlier by the Treasurer is with the $200,000 given to the weir project. It’s been expended out of the Special Revenue Fund, but it’s not showing up. Mr. Hunt commented he has not replaced that money yet. With a balance of $719,000 the District does not need to actually take the money physically from the other two funds.
Ms. Weglein commented on the resolution that appointed $1.00 to the Storm Water Fund. She feels that when discussing budget items that have nothing to do with the Storm Water Fund the reference should be $55 not $56. Mr. Bolon commented that $9.00 is supposed to go into the long-range plan. Mr. Hunt responded that according to the program the Board approved last year is now $7.75. $1.25 is transferred over to the Special Revenue Fund for operations. Mr. Hunt offered to reissue the charts showing the sliding scale of transferring more and more of the operations, not only because of the amount of money the District needed to finish the capital program was going down in the out years, but also because [you] need to have money to run operations on an inflationary basis. That is what will allow the District to run 4 or 5 years without raising the assessment fee in the Special Revenue Fund.
Ms. McCahan requested a bound copy of the budget to take to the library. She complimented Mr. Hunt on his work in the budget process.
Roland Boas commented that since the swimming pools represent the largest “loss” in the budget, the District should work on reducing those costs. Mr. Boas remarked on the 3% possible salary raise and the 2% COLA that affect employee yearly salaries. Mr. Hunt responded that an employee, depending upon their performance evaluation, could get a total of 5% over the course of the year.
Min Bolon commented her understanding was that the $10 raise in assessment fees was to be apportioned $1.00 to Storm Water and $9.00 to capital improvements. Mr. Hunt responded that last year it was $9. for capital, and $1.00 for operations. The $1.00 for Storm Water was apportioned out of the $46.00 assessment fee. This year, $2.25 is apportioned from the $9.00. The plan the Board approved increases $1.25 each year for operations. Ms. Bolon asked how many memberships the Golf projection was based on. Mr. Hunt responded 539, and the actual current membership is 549.
Richard Bleu requested the Board finalize new lease agreements regarding the RV lots. Mr. Bleau commented the revenue from the lots could be used to improve them. Mr. Bleau commented that now the 2002 fence is completed and approved, the 2002 lease should be amended to include the enclosed space the restaurant will be using. Ms. Weglein responded the RV lots would come up for discussion in July. Mr. Hunt commented the lease change will be dealt with now, and redesigning the lots will come up under capital projects. The Board designated the RV lots as 14 in priorities, which schedules that project for October 2007.
Within the realm of FEMA and insurance requirements, the District is trying to stay on track with the priority list the Board set up last year. The Board can re-order the priority list. Ms. Weglein feels the RV lot leases should be re-prioritized. Mr. Hunt responded Mr. Torpy’s office has provided a rough draft of the new lease. It will not be difficult to segregate that from the construction plans and move ahead with it. Ms. Weglein suggested a workshop to go over the document. Mr. Bailey commented there are 40 slots that have not been resolved where the renters are using double slots and paying for only one. Mr. Hunt suggested taking the RV problem one step at a time in order to move it forward. Ms. Howard asked when this would occur. Mr. Hunt requested 30 days.
Mr. Hunt commented the aluminum project is almost completed. The Maintenance building is still in the County permitting process. The employee handbook workshop is scheduled for May 19th. Copies of the proposed new handbook are in the administration office for anyone who wants one. Bid development is underway for canal cleaning costs.
Ms. Weglein asked Mr. Carillion why the Homeowner’s Association didn’t contact their liaison with the request for gas for the transportation van. Mr. Carillion went to the executive session of the Homeowner’s Association. The van is used strictly for Barefoot Bay residents and makes trips to Melbourne and Vero Beach. The low fees charged to the residents do not cover the entire cost of gasoline. Mr. Carillion suggested to the Board that the District allow one tank a week ($30 worth) to be drawn from District supplies.
Mr. Carillion made a motion to allow the transportation van to draw gasoline at Property Services in the amount of one tank a week. Second Mr. Keegan.
Mr. Bolon commented the Homeowner’s Association had been trying to spend $100,000 for the last ten years. Mr. Bolon feels the HOA has fund raising events that can pay for the gasoline in the van. Ms. Weglein cited the HOA’s financial report as showing several lines which could subsidize the van operation. Mr. Smith commented the interest alone on the class action money would pay for the van’s gasoline. Ms. Donahue commented several residents have told her they wouldn’t mind spending as much as $5.00 to ride to Vero Beach. The van fee is reputed to be currently $1.00. Mr. Carillion commented some elderly persons are spending as much as $16 per month out of a fixed income just to get out of their homes and socialize. Mr. Bolon moved the question.
Mr. Carillion and Mr. Keegan voted yes on the motion. The other Board members voted no. The motion failed.
Mr. Bailey recommended that more workshops be held. He feels too many important issues get tabled and are not addressed again, or are “sprung” on the board at regular meetings requiring immediate decisions without enough preparation. The Board is facing a great many challenges over the next few budgets, especially with a view to getting a handle on the capital projects and needed repairs. Mr. Bailey feels the Board needs to be united in its desire to move forward, and hopes the Board is willing to schedule more workshops in which to discuss real business. Mr. Bailey cited 22 projects that have accumulated since 2000. The workshops allow the Trustees to talk together without running afoul of the Sunshine Law.
Mr. Bailey made a motion to hold regularly scheduled workshops to handle the backlog of projects. Second Mr. Carillion.
Mr. Bolon commented that if proposals were sent to the Board 5 days
before the meeting, the Board would have a chance to peruse the material and bring
educated opinions to the Board meeting. He concurred the RV lots have been to the Board a
half dozen times, and the handbook has been to at least a dozen workshops. Mr. Bolon said
both of those projects are ready to be voted on as soon as they’re brought to the
Board. Ms. Weglein requested that Mr. Bailey give a list of the 22 items to Mr. Hunt, and
that Mr. Hunt schedule workshops for the issues on the list. Ms. Donahue commented that
when the Board does hold a workshop, she would like to see conclusions.
Motion carried unanimously.
Ms. Weglein asked Mr. Hunt if the Secure Shutters, Inc. is something that should be put on the agenda. Mr. Hunt responded the shutter material did not arrive within the 5-day limit, so he did not put it on the agenda. It will appear on the next agenda. Mr. Hunt commented Secure Shutters will render another quote.
Camera equipment
has arrived for Pools 1 and 3. Mr. Geer had
a family emergency. The equipment will be installed when he returns. RV Storage: Staff
will bring the lease to the Board in 30 days. The entrance well is operating. It will be
shut down for a while when painting begins in the underground portions. A special paint
will be used that will stay nice looking in water. The fence and the awning at 2002 are
complete. The tennis court gates have been contracted and will begin next week. The weir
walkthrough will take place on Monday, May 15th. The group, including media,
will depart Building F at 11 a.m.. Mr. Hunt invited all the Trustees and any interested
citizens. This is the construction walk through with Mr. Raff and Frazier Engineering that
will ratify the as built plans. The as built plans will then be sent to St. John’s
Water Management, the EPA, and Brevard County. These groups will make an appointment with
the District when they are ready to sign off on the project.
Mr. Carillion complimented Mr. Hunt on the job he’s doing as Community Manager and commented he was glad Mr. Hunt had withdrawn his candidacy for an interview with the City of Melbourne.
Mr. Torpy commented there have been two meetings in his office stemming from the workshop on April 18th. Mr. Torpy will present a resolution to the Board at the next meeting. Mr. Torpy wants to get it back to Mr. Austin and Mr. Hunt for further review. Basically, the resolution takes enforcement of your Deed of Restrictions “from soup to nuts”. If it is adopted, there’ll be one source of information “for every step of the way.” Mr. Torpy advised that adequate time on the agenda be devoted to dealing with the resolution.
Mr. Torpy asked for the Board’s direction on the Stoangi case that has been sent to his office. The original collection request was $125 in assessments. Since that time, Mr. Austin brought to Mr. Torpy’s attention that there is over $30,000 in fines that have continued to accrue from Code Enforcement DOR violations. These are the types of cases the Board will have to advise Mr. Torpy about. How aggressive does the Board want Mr. Tory’s office to get? Mr. Torpy will bring the case back with more facts to the Board’s next meeting.
Mr. Torpy received a memorandum from the auditors. The latest delay was caused by an attempt by the previous finance manager to upload certain information that the system was not designed for. This created an error that IMS had to manually locate in over 1,000 pages of data. The auditors can now move forward with the reconciliation.
Mr. Torpy addressed the lamppost issue. Avatar’s ARCC required lampposts in 1988 in a properly recorded memorandum. The legal opinion is that the provision is enforceable against all properties in Barefoot Bay. Case law allows the Bay to make reasonable requirements upon the property owners of Barefoot Bay. Mr. Torpy reminded the Board that the lamppost must be operational, not necessarily illuminated.
Mr. Carillion made a motion that the Board direct Mr. Torpy to
pursue the case in question. Second Ms. Howard.
Mr. Torpy commented that on Wednesday the case was withdrawn to
correct a technical error in notice. Mr. Austin will bring the case back after the
resolution is adopted. When it becomes an issue again, Mr. Torpy will ask for a motion. Mr.
Carillion withdrew his motion. Ms. Howard withdrew the second.
Mr. Bolon commented several cases that were
turned over to Mr. Torpy have been closed. Code Enforcement had 17 cases last week, and 11
of them have been closed. Mileage was 1,847. Mr. Bolon commented the DOR ballots are
incomplete. Ms. Weglein asked that a deadline be placed on the return of the ballots. Mr.
Carillion made a motion the deadline shall be 45 days from May 15th. Second
Mr. Bailey. Motion carried.
Mr. Bolon suggested that residents who are not using the stamped envelope to return their ballot drop off the envelope, too, so it can be used next time.
Ms. Howard commented that two new parking places had been striped at the convenience store in the Shopping Center. The air hoses are now in the right of way. People have to park in the right of way to get air in their tires. Mr. Hunt agreed to restripe the parking slots. Ms. Howard commented that Ms. Weglein was unfairly criticized at the HOA meeting concerning the pier. Those issues should be brought formally to the Board of Trustees meeting. HOA business should be kept at the HOA, and the pier is not HOA business.
Mr. Keegan commented he had a comprehensive review of his liaison duties with Mr. Hunt, especially the bid process for the canals, and the plans for the beach. Mr. Keegan is interested in the pier bid opening, and offered to give a presentation on the weirs at the HOA. Mr. Keegan said many residents were phoning him about the railroad crossing stops. Ms. Weglein asked Chris Hill, Ms. Voltz’ aide, to come forward. Ms. Weglein commented that although the trains may not stop for more than 5 minutes, [we] cannot do anything about “going slow.”
Mr. Carillion presented the ARCC April 2006 report. (Exhibit B) Mr. Carillion brought a request for variance in the height of a fence at 814 Oriole Drive based on extreme hardship with the stipulation the fence be lowered to 4’ when the hardship no longer exists, or removed when the property is sold. The Board agreed to allow the fence to be 6’ or 8’ on the recommendation of the Agency for Persons with Disabilities, State of Florida, District 7 “Request for Exceptional IFS One-time Expenditure FY 2005-2006 for a “Fence for Back yard to allow this autistic child with a history of development issues to play outside.” (Exhibit C) The fence will be built to enclose all doors, but will not be built across the front of the house. Mr. Torpy commented the ADA must be considered and other regulations that might run afoul of the District’s Deed of Restrictions. The Board is not amending the DOR, but allowing a resident to build a temporary structure because the child is handicapped with a potentially life threatening issue. Mr. Torpy commented that in order for the Board to authorize the variance, the stipulations must be on the permit that is issued: the fence is over-height only as long as the child occupies the home. This is not permission to make a structural change to the home that runs with the land. Mr. Torpy believes Brevard County would not approve a fence over 6 feet in height, and the property owner may need to get a county permit before building.
Mr. Carillion made a motion to grant
the variance. Second Mr. Bolon. Motion carried unanimously.
Mr. Smith commented from the Golf Committee Meeting for May 2006. A resident requested that 2006 golf fees be prorated and the balance refunded. Mr. Smith said the Golf Committee has no authority to grant such a request. Current District policy allows for a prorated return for medical reasons only. A golf member moving from the area retains golf membership for the remainder of the year. The golf member may make a request to the Board of Trustees for a variance from the policy. Golf was asked to add 5% to the construction project, and to compensate with the addition of 5% for membership and greens fees. A 5% increase in single membership would be approximately $24 per year. The construction portion of the budget would then increase to $42,000. This would go towards the lake bank restoration. From this year’s budget Golf will finish traps on Hole 9 & 16.
Mr. Bailey commented during the week of April 28th 17 work orders were written, 15 were completed, and 2 are still open.
Ms. McCahan presented no Food & Beverage report at this time.
Ms. Donahue asked Mr. Hunt if shuffleboard equipment could be replaced. Mr. Hunt responded shuffleboard court renovations are #17 or 18 on the priority list.
Ms. Howard commented there is a big pile of dirt and gravel behind Restaurant 2002 left over from building the fence. Mr. Hunt said he’d determine whose responsibility it is to remove it.
Ms. Weglein attended a public hearing concerning widening I-95 from 4 lanes to 6 lanes, from Malabar Road south 12 miles into Brevard County and 3 miles in Indian River County. The medians will be accessed for the widening. The Commissioners have no plans at this time to implement the I-95 interchange at the end of Micco Road. WESH, Channel 2, will be hosting a live broadcast June 1st in Building D&E at 7 p.m. Dan Billow, a reporter for WESH, will be here with Bob Lay, head of Emergency Services, from Brevard County. Town meetings are being held throughout Florida. Barefoot Bay residents may be asked to take part in a panel that will convene in Orlando.
Ms. McCahan complimented Mr. Torpy on the April 18th workshop. Ms. McCahan asked Mr. Hunt if there was a Shopping Center paint schedule. Mr. Hunt is writing bids for the painting, and believes it can be painted by mid-June. Ms. McCahan commented the new picnic tables at the playground were vandalized almost immediately, and have been removed for repair. Ms. McCahan asked Mr. Hunt not to bring them back because teenagers congregate on them. She has observed youngsters attempting to disable the lights and surveillance cameras as well. Ms. McCahan commented people must be allowed to park on the grass while they are in the park. Parking in the roadway makes ingress and egress to and from the cars dangerous for little children.
Ms. Howard commented the District should build a fence around the park and lock the gate at dusk. Ms. McCahan commented the park would begin to resemble a prison; staff would be required to lock and unlock it, and the kids would climb over the fence. Ms. McCahan cited the problem got better when off duty policemen were hired to patrol. Mr. Bolon commented there are about 300 youngsters riding the school bus out of Barefoot Bay these days. The Bay has not kept pace with facilities for the kids. Ms. Donahue commented the kids are out after 10 p.m., but there is no curfew in Brevard County. Ms. Donahue explored the idea of hiring off duty police officers. Mr. Hunt responded that is a $50,000 item. Ms. Weglein and Ms. Donahue concurred that vandalism and replacing equipment might add up to more than that “in the long run”. Mr. Bolon commented the Charter gives the Bay the right to hire security. Ms. Howard commented the Bay is going to have to take hold and keep the kids busy with activities or become a 55 and over community. Ms. Donahue requested a workshop to discuss the problem. Ms. McCahan asked Mr. Bolon if C.O.P.S. could become a “presence” that might make the kids uncomfortable. Ms. Weglein agreed to speak with the HOA about activities that might be sponsored for the kids during the summer. Pat Clark, a member of the HOA board, commented volunteers are sparse. She cited the events the HOA used to host for the kids and said the HOA became a “glorified babysitter”. Ms. Clark agreed to head up a committee if one could be formed.
Chris Hill, aide to Commissioner Voltz, commented residents who experience more than a 5-minute train stop should contact Ken Austin, Barefoot Bay Code Enforcement. Mr. Austin will contact County Code Enforcement. Mr. Hill said the Commissioners are working with FEC to eliminate problem altogether by moving the switching areas. Mr. Keegan asked what the penalty is for stopping more than 5 minutes. Mr. Hill agreed to find out for Mr. Keegan. Mr. Hill commented the Commissioners are attempting to move the date up in order to accomplish moving the switching stations as soon as possible.
John Barry commented the Friends of the Devereaux Children brought in $1,550 with their yard sales. Mr. Barry asked the Board members to cease talking “off microphone”.
Anne Marwick asked that when the canals are dredged the banks not be made straight up and down. Trees grow out of the sludge, and when the banks are too steep, elderly people cannot keep them clean of weeds and trees. Pat Clark commented she had contacted Keith Alward [Brevard County Roads and Bridges department} about her ditch. She said Mr. Alward agreed to contact Mr. Hunt about the canals.
Min Bolon commented since the District gave up income to allow the Sheriff’s substation to come into the Bay, and since Palm Bay seems about to surround us, perhaps the District could offer the space to Palm Bay and get better police coverage to control the juvenile problem. Ms. Bolon inquired regarding the employee safety equipment issue. Ms. Bolon asked if a resident’s assessment fees are in arrears, are their facilities privileges revoked? Mr. Hunt responded they are advised in a dunning letter that they may not use the facilities until they are current. The pool hosts receive a list that they check against the badges at the gate. Ms. Bolon claimed the last time the pool hosts had received such a list was last September. Mr. Hunt agreed to look into that. Ms. Bolon asked if the same criteria holds for Code Violations. Mr. Hunt responded that it should be the same procedure, but the process has not been automated to that point yet.
Ms. Bolon cited problems with the recent mailing, citing the District has a postage machine and a letter folding machine that were not used. Mr. Hunt responded that blank envelopes cannot be run through the postage machine, and that the Post Office quoted the District a price materially the same as what the stamps cost.
Dick Gee added to the ARCC report: in the month of April, the ARCC inspectors inspected 883 homes.
Ms. Weglein entertained a motion to adjourn. Mr. Bolon made the motion. Second Ms. Donahue. The meeting adjourned at 3:30 p.m.
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