Minutes for March 25, 2008
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DRAFT
BAREFOOT BAY RECREATION DISTRICT
Board of Trustees
Meeting
Tuesday, March 25, 2008
7:00 p.m. – Building D&E
The Barefoot Bay Recreation District held regular meeting on March 25, 2008 in Building D&E, Barefoot Bay, FL. Chairperson Wilma Weglein called the meeting to order at 7:00 p.m.
Ms. Weglein requested prayer for our economy, our troops, and all those who have served in the military to keep us safe here in the United States.
Pledge of Allegiance
Ms. Weglein led the Pledge of Allegiance to the Flag.
Ms. Crouse called the roll. Mr. Klosky, Mr. Peet, and Mr. Ferris were excused. Mr. Repperger was present as counsel.
Approval of Minutes
Ms. Weglein entertained a motion to approve the minutes of the March 14, 2008 meeting. Mr. Farrell made the motion to approve. Second Mr. Guinther. Motion carried unanimously.
Treasurer’s Report
Mr. Guinther presented the treasurer’s report. (Attached for reference.) SBA returned $17,000 from the “B” pools to the “A” pool, which is reflected in the report. The “B” pools draw a 3.68% interest rate. The money market account contains $210,000 intended for the bond payment. Mr. Bleau made a motion to accept the Treasurer’s report as read. Second Ms. Crouse. Motion carried unanimously.
Audience Participation (Agenda Items Only, 3 minutes Maximum)
Jeanne Osborne commented Ms. Crouse had been correct at the previous meeting regarding services the management company had agreed in their interview to provide.
Unfinished Business
Expanded Paychex Proposal: Mr. Brandewie requested the item be tabled pending additional “bids” from other companies. Mr. Guinther made the motion to table. Second Mr. Farrell. Motion carried unanimously.
DOR Cases Under Resolution 2006-1: Mr. Repperger requested the item remain tabled due to the absence of Mr. Ferris. Board consensus allowed the item to remain tabled without discussion.
New Business
None at this time.
Community Manager’s Report
Mr. Brandewie’s report is attached for reference. Mr. Brandewie explained that computer lines and computer drops may occasion additional costs if Building F staff is moved to the Shopping Center. Ms. Weglein spoke with Sheriff Parker; their lease is up November 2008. Mr. Bleau suggested the District investigate moving staff to the empty Health First building just off US 1 on Barefoot Boulevard. He said Building F is a sick building and the District needs to get the employees out of it. Mr. Allan concurred no employee should have to work in a sick building, but renting a building may be expensive. He requested solid figures before a move was made. Ms. Weglein said she’d follow up on the modular buildings that are hurricane proof in case the commercial ones might work for the District’s purpose.
Mr. Brandewie commented the maintenance lists will be brought back to the Board routinely as a means to track which projects have been completed and new ones added. A resignation in the Finance department delayed getting out the financial reports. The position is being advertised. Mr. Brandewie met with Frazier Engineering to finalize their cost estimate on the Golf building project. Ms. Crouse asked if it were possible there is human intervention at Pool 2 with the water temperature. Mr. Brandewie said he would have to investigate that further.
Mr. Guinther asked if the computer problems stemmed in part from repairs that should have been made in January and the Board allocated money for or if the current problem is entirely new. Mr. Guinther asked about a remote backup system. Mr. Brandewie explained this time the controller card in the server failed which is a hardware problem. This was not the problem in January. Mr. Brandewie commented SDS is investigating this option in their own office; he will bring a price back to the Board for this service.
Attorney’s Report
Ownership of Parcels at Entrance to Barefoot Bay: Of the two privately held parcels, Abbot Manufacturing owns one. The other is owned by Glenn Miller and Linda Miller, Trustees, where part of the sign sits. The remainder of the sign sits in the right of way. Title search did not reveal a maintenance agreement. Brevard County Roads and Bridges does not have an agreement for the signs, either. Keith Alward acknowledges there is a sign there; major improvements will require a use agreement. Any agreements about the signs were not “reserved in deed”. Ms. Crouse discussed options for the signs, landscaping and such. Ms. Weglein reminded the Board that Mr. Abbott is seeking rezoning for the concrete parking lot north of the sign. Ms. Crouse made a motion to request a contingency from Barefoot Bay attend the zoning meeting on April 7th. Second Mr. Farrell Motion carried unanimously.
Frazier Weir Issue: The legal office engaged MBV Engineering, Bruce Moya. MBV inspected the weirs this date.
Trustee Liaisons:
Ms. Weglein announced the Long Range Planning workshop begins Saturday, March 29th at 9 a.m. in Building D&E. Packets were hand delivered to the homes of participants.
Ms. Crouse reported the Homeowners' Association meets April 1st, with General Meeting on April 8th. Mr. Brandewie is scheduled as guest speaker. April 19th is a Homeowners' Association party. Ms. Crouse spoke about Youth Group activities. April 5th, a Saturday, is the electronics recycling event at Building A. Ms. Crouse brought information about the Federal stimulus rebates and put it on the public table. Information assistance is available at the North County Library in Sebastian on SR 512. Mr. Allan contributed that applicants can put their banking information on the bottom of their tax returns to facilitate receiving the stimulus payment.
Audience Participation
Jack Reddy presented his accounting proposal requesting consideration of a discount if residents pay a year in advance.
Vicky Rosso said she is still plagued by the dirt and dust from Crystal Bay and has filed a lawsuit in the matter. Ms. Rosso detailed problems she has had with Brevard County threats against her. Mr. Repperger supplied the information that litigants in these kinds of issues need to have some kind of standing. Ms. Weglein suggested Ms. Rosso contact Grant-Valkaria as they have an issue with Crystal Bay. Ms. Weglein said she had offered to secure an attorney for the Barefoot Bay group, but they didn’t want to pay the $700 among them.
Nancy Eisele suggested sending a letter to the Zoning Board as an opener. Ms. Eisele said Clem Riesenbach was on the committee that negotiated with Winn Dixie over the entrance sign.
Ray Rogers thanked the Board for removing the Australian pine trees.
Charles Mershon talked about moving staff and where. He said SDS, when interviewed, said they had Human Resource capability and said nothing about charging extra for it. Mr. Mershon requested a second rail at the pools. The defibrillators still are not out where he can see them.
Dale Page concurred with Ms. Rosso. He advocated a Homeowners’ Bill of Rights. Mr. Page commented on HB795, a bill in Legislature which deals with public servants’ responsibilities in which special districts probably will be included.
Robin Phillips said Youth Group is looking for donations of flat sheets to make togas to carry out the theme of the Walk for Life. She gave her telephone number as 663-1334 for those who wish to make donations of sheets or money towards the Cancer Society goal.
Adjournment
Ms. Weglein entertained a motion to adjourn. Mr. Bleau made the motion to adjourn. Second Mr. Farrell. The meeting was adjourned at 8:42 p.m.
Louise Crouse, Secretary Barrie Jenkins, Recording Secretar
THIS DRAFT OF MINUTES HAS NOT BEEN APPROVED BY THE BAREFOOT BAY RECREATION DISTRICT BOARD. IT IS SCHEDULED FOR APPROVAL DURING THE NEXT MEETING.
PHONE: (772) 664-3141
FAX: (772) 664-1928